How to start a career as a Freelance Translator

The work of freelancer is quite comprehensive. In reality, there are hundreds of professions that can use a freelancer. However, one of the most common is the freelance translator. This business area has increased greatly in recent years, especially from the time when the internet has become a common tool for all professionals. Nowadays, it’s much easier to find job offers in the field of translator. Furthermore, the number of tools for translation grows with every passing day. For this and more for a few reasons, in this post we get to know some essential steps to work this niche market so attractive these days.

It is undeniable that the translation market today is far more aggressive and dynamic than at the time of Stridon Jerome, patron saint of translators, who translated nothing more, nothing less, than the Bible, the ancient Hebrew and Greek into Latin in the first century IV AD. Therefore, the purpose of this article is to guide the first steps of those who intend to enter to the fascinating universe satisfying – and sometimes lucrative – the translation. However, before we address the issue directly we open a parenthesis and define three aspects which, although rudimentary, are very important to practice, and, if not properly observed, it will be impossible for any freelancer keeping active as a translator professional.

First: It is imperative that the translator freelancer has a great mastery of their mother tongue. Maybe that’s why professionals with training in writing, or translation, are the most highly rated by some agencies to fill vacancies available in the market. Must be considered that, despite the translation profession not regulated in many countries – the fact that technology allows the execution of the function by anyone, even without any specific training – it is obvious that the translation quality will depend on the level of knowledge that professional has its own language.

Second: We need to clarify what it is, or who is eligible to be a translator. In this case, I always say that I know, or “like” a second language does not authorize anyone to translate. There is no point saying that he lived many years in another country, or who are descendants of aliens. The process of mastering a second language is not limited only to this. The real mastery of any language usually is due to the four basic skills, which are: To understand, read, speak and write a language perfectly, be it foreign or domestic. The ability to faithfully adapt one language to another, constitutes what we call translation. Therefore, it would translate a fifth skill, which, by the way, is a prerequisite for the prospective translator qualification.

Third: The translation is an adaptation of a foreign text to our mother tongue. When we find the opposite situation, ie, when adapted written in our mother tongue into a foreign language text, called “Version”. It is recommended, especially for beginners, working only with the translations, because the fact of better master their own language will help reduce the possibility of mistakes, which, if they occur successively, can damage your reputation and prematurely terminate their career as a translator. A solution to not lose customers would associate with native speakers of other nationalities. Thus, we are assured to be paying a service of unquestionable quality. Now, armed with these three essentials, it’s time to get down to business.

Let’s start commenting on some contemporary challenges that freelance translators face on the job.

anayansi gamboa translatorThe translator is a freelancer worker with the same rights and duties of its citizens. Therefore, you should pay special attention to factors like Social Security, the IRS, issuing invoices, contracts, operating licenses, records in government agencies, in short, all bureaucracies required by law to perform any economic activity. Hiring a life insurance, private pension plan and consolidate savings are imperative, after all, it never hurts to protect themselves from the ups and downs, quite common, who performs this work.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Disclaimer: The EDC Developer blog is “one man’s opinion”. Anything that is said on the report is either opinion, criticism, information or commentary. If making any type of investment or legal decision it would be wise to contact or consult a professional before making that decision.

Disclaimer:De inhoud van deze columns weerspiegelen niet per definitie de mening van {EDC Developer}.

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You need a certified translation now what?

Translations and interpretation services in Panama City, Panama

#1  Translation

What is a certified translation?

​In Panama, a certified translation is one performed by a professional translator, also known as “Traductor Publico Autorizado”, who attests in writing to the completeness and accuracy of the translation. You cannot do the translation yourself, even if you are otherwise qualified. Other countries (or consulates) may have their own rules, so check with them first.

#2 Do you need to see an original or certified copy?

No. We work with any legible copy of your document. Typically, the fastest way to get started is to e-mail the documents. You can use a scanner or even a digital camera to take a high-quality photo of your certificate or other document…

#3 How will I receive my certified translation?

However you like! A member of our team can send you an electronic copy (PDF) as soon as it’s ready. For notarized documents, you will want the hard copy as well. We can mail or deliver in person the translation anywhere in Panama or around the world if you are not local (we charge only for destinations outside Panama. or for overnight delivery).

#4  How long does it take?

Send us your document for a free quote and time estimate.

Generally a 1- or 2-page document takes just a couple of days, but it does depend on the language and how busy we are.

Please note that obtaining the notary’s signature will delay delivery of your translation by at least two-three business day.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

WBS: Brainstorming session on Product Development

The following activities were listed during a brainstorming session on product development:

ID Task Description Task Name Duration (weeks) Predecessors
1 Organize the office: Hire manager. a 6
2 Hire personnel: The manager will recruit and hire the people needed. b 4 A
3 Train personnel: Train the people hired to sell the product to the distributors. C 7 B
4 Select advertising agency: The manager will select the agency best suited to promote the new product. D 2 A
5 Plan advertising campaign: The office and advertising agency will jointly plan the advertising campaign to introduce the product to the public. E 4 D,c
6 Conduct advertising campaign: Theadvertisingagency will conduct a “watch for” campaign forpotential customers. F 10 E
7 Design package: Have packaging engineer design the package most likely to “sell.”  G 2 F
8 Set up packaging facility: Prepare to package the products when they are received from the manufacturer.  H 10 G
9 Package initial stocks: Package stocks received from the manufacturer. I 6 H,j
10 Order and receive stock from the manufacturer:Order the stock from the manufacturer.The time given includes the time for delivery. j 13 H
11 Select distributors: The manager will select the distributors whom the people will contact to make . k 9 a
12 Sell to distributors: Take orders from the distributors for the new product, with delivery promised for the product-introduction date. If orders exceed stock, assign stock on a quota basis. l 6 K,i
13 Ship stock to distributors: Ship the packaged stock to distributors in accord with their orders or quota. m 6 l

 

anayansi gamboa AON network

AON network

The critical path starts with task “a” and follows: a-b-c-e-f-g-h-i-j-l-m. The PM cannot allow any delay in any of those tasks because that will lead to a direct delay of the whole project. This is quite long critical path so that might be one of the problems that the PM will face.

One of the advantages for the PM might be the handling of tasks “d” and “k”.

Those are non-critical path tasks and they can be delayed. Task “d” has a slack of 15 weeks (LFT-EFT=17-2=15). Task “l” has a lot larger slack of 40 weeks (LFT-EFT=62-9=53). The PM can use the two slacks and complete the tasks “d” and “l” later that they require so that the PM can use the resources needed for those two tasks to complete tasks from the critical path. This is one of the ways to complete the project earlier, if the interconnections of the different tasks are not taken into account.

What managerial problems and opportunities do you see as a result of your work? what can you tell about the slack?

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Consular Legalization of Documents

Consular Legalization of Documents

Warning: The information on this page is provided in good faith and are general information about the process of legalization of documents for use abroad.

We do our best to keep this page updated, but changes in legislation, rules and procedures of the countries occur without warning.

This information does not replace the most current information provided in the pages of consular officers and government officials accountable for every act.

If you believe any information on this page is outdated or wrong, please notify us by e-mail.

anayansi gamboa legalization of documents

Legalisation Usage Overseas

Many countries require a certified translation. In Brasil, for example, the legalization takes place at the Ministry of Foreign Affairs of Brazil (MRE) and in Panama, at the Ministry of Foreign Affairs and then at the consulate of the destination country of the document. This process is also called consularization or authentication.

Some countries may first require the legalization of the original document and only then legalize certified translation. That’s because they want the data of stamps and seals legalization of the original document included with the translation.

In general, the rules are relatively simple, but the whole process is quite laborious. In some cases, the legalization of a single set of documents may require more than ten trips between the Foreign Ministry, notary, translator and consulate office.

We can always help you with this process.

Firstly, our management team can help you understand what needs to be done in your particular case. After performing legalization of hundreds of documents from consulates in major English and Spanish speaking, our team has extensive experience on the procedures usually adopted in each country.

It also aimed to facilitate the legalization process for customers, all our translators have autograph card registered in the offices of the Ministry of Foreign Affairs of Brazil or Panama and the consulates of major countries speaks English and Spanish (Canada, United States, Spain and others). As a result, shoppers rarely need to recognize the notarized signature of the translator. Moreover, the consulates in some countries directly receive our sworn translations.

Legalisation foreign documents

All official foreign documents relating to persons, such as birth certificates, unmarried status declarations, marriage certificates or judicial decisions regarding adoption, must either be legalised or provided with an Apostille by the competent authorities of the issuing country. Unmarried status declarations may not be older than 6 months.

As the legalisation of foreign documents can take a long time, please arrange this several months before submitting any application with the local government authority.

You are advised not to submit any application without legalised or apostillised foreign documents. We always check with the embassy or consulate as to which foreign documents need to be legalised and how.

We also offer service support for legalization. We work with specialized carriers to bring their documents the specific country and consulates and bring them back with security and privacy to our office. With the consent of the customer, always thinking of their convenience, we can also arrange interviews for service and represent it by proxy at consulates that require this kind of formalization.

In addition, we serve businesses and individuals in cities where there is a consulate office with complete solutions sworn translation, legalization of documents and shipping documents by post.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Disclaimer: The EDC Developer blog is “one man’s opinion”. Anything that is said on the report is either opinion, criticism, information or commentary. If making any type of investment or legal decision it would be wise to contact or consult a professional before making that decision.

Disclaimer:De inhoud van deze columns weerspiegelen niet per definitie de mening van {EDC Developer}.

Effective Project Manager

anayansi gamboa PM planThe art of managing projects comes with many different approaches.

There are three skill groups a project manager must have in order to be effective: a technical skills group, a project management skills group, and a people skills group (a skill group is different from a skill set, which you will see later).

First, the project manager must know what the task is all about from a technical standpoint

Second, a project manager must possess project management skills—that is, the ability to create schedules and budgets, the ability to implement and manage change control systems, the ability to implement and manage risk management systems, and the ability to implement and manage the many other project management skills as well project manager must possess the so-called ‘‘Soft’’ skills. These skills are frequently called the people skills: The ability to get things done, and the ability to anticipate problems.

Here’s a scenario of a project manager leader:

During the project the leader must continue to treat the {EDC} Hands-On team, keeping them informed and closely coupled with the in-house {EDC} team members. He must continue to highlight to the team upcoming dependencies between groups.

The new liaison manager must promote frequent exchanges of information that will show what progress is being made and highlight immediately any misunderstandings regarding project or product goals.

As part of a team-building activity, {EDC} manager offered certain incentives to both site (first-class air fare, hotel accommodations, etc) in order to improve communication and collaboration between the two teams.

The {EDC} team members must be fully assessed against the alignment factors for their suitability for this job.   For each factor the liaison manager must identify possible issues, discuss them with the potential team member, and make a conscious decision. The following questions can aid the liaison manager in his assessment:

  • Are metrics of team performance collected and analyzed on a regular basis throughout the project?
  • Is regular feedback provided by management on team and individual performance?

Frequent interim informal reviews should be held on works in progress such as requirements specifications and designs, to uncover misunderstandings as early as possible.

In order to overcome the problems encountered in the past, the {EDC} team established weekly meetings between both teams. The project manager is responsible to build a positive, supportive atmosphere where team members operate cohesively.

So does your organization give ownership and empowerment to their employees?

Conclusion:

When a mixture of ideas and backgrounds come together in a group to design a project, it’s expected to have variations. There is no single right way to performing all the tasks needed as long as each is done with appropriate precision. This kind of diversity prepares a project for success if everyone is willing to work towards the common goals of the organization.

If a company believes that those who contribute to the success of the organization should benefit from its success then it must allowed for their project manager to work together with their team members to accomplish the end goal. As it is, employees would feel part of the big picture because they care. It’s not just investing in a company; it’s investing in themselves, their performance and their future.

Do you provide regular feedback to your team? How do you reward them? Share your thoughts in the comment section.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Disclaimer: The legal entity on this blog is registered as Doing Business As (DBA) – Trade Name – Fictitious Name – Assumed Name as “GAMBOA”.

Translation as a Profession

Contrary to popular belief, the translation is an occupation, a profession. Translation is a profession, not a chore, as is unfortunately regarded by service users who venture to provide services without adequate training or qualification.

In the university, translation courses provide basic training, but graduation is not a condition but to practice, because graduates do not always follow it as a career, either by change of plans or market requirements for which they are unprepared, and many reputable professionals have no graduation.

Unfortunately, most of the translators, as in other professions, also have the proper qualification, which reinforces the claim that a title or union membership is important, but not always designates qualification.

The stepping stones is to qualify themselves!

Success in this profession depends largely on the competence and efficiency of professional, remembering, of course, it is essential to master the languages you translates.

The labor market has its ups and downs. Globalization, the flow of information around the world and investments in international partnerships generate great demand, but simply a political or financial change to cause a slowdown. Therefore, the more skilled and flexible for the translator, he will have more stability.

English is still the language in highest demand. However, due to changes in international politics, other languages are gaining more space, eg, Spanish, German, French, Italian, and now with the approach of Brazil and China, Mandarin.

The work is divided between the translation of documents, texts, contracts, publications, audios, movies and legends and interpreting at conferences and events.

The simultaneous spoken translation can be made with the use of live cabin and electronic equipment, or consecutive, made in the next moment the speaker speaks in short time intervals.

Several segments of translation and include books, legal texts, medical, chemical, metallurgical, IT, marketing, among others. On one hand specialize in a certain segment results in quality improvement, on the other, placing the eggs in one basket can only be dangerous. Choose your area, but be ready to act in case the other is down.

In future articles I will talk about how to work – working alone or in teams? – Who are translation agencies? – And what price to charge?

Leave your comments, questions and suggestions.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Disclaimer: The EDC Developer blog is “one man’s opinion”. Anything that is said on the report is either opinion, criticism, information or commentary. If making any type of investment or legal decision it would be wise to contact or consult a professional before making that decision.

Disclaimer:De inhoud van deze columns weerspiegelen niet per definitie de mening van {EDC Developer}.

7 questions to ask yourself before you choose to set up your own Clinical Data Management department

The arguments to set-up your own Clinical Data Management department are various. You want to learn something new. You can do Clinical Data Management yourself because you could allocate resources for it. Conducting Clinical Data Management in-house could get you more in control of your clinical study data. Clinical Data Management done in-house could cost you less. You could perform Clinical Data Management better yourself. You want to spend your Clinical Data Management budget internally. You see a chance to make (more) money. You see a chance to (better) serve your Customers. You want to complete the gap in your clinical service(s).

Before you make the final decision you could ask yourself 7 questions:
1. For what type of studies should I want to conduct clinical data management myself? For all the studies I conduct? For the first clinical trials in the market application process? For phase III/IV clinical trials? Or for clinical studies conducted post registry?

2. Does a Clinical Data Management group fit in, and does it add value to my company’s core business? Is dedication to the Clinical Data Management performance part of my daily business targets?

3. Do I have enough studies, enough workload for Clinical Data Management to return investments? Is the cost-benefit ratio in my advantage?

4. Can I allocate enough resources, e.g. time, capacity, knowledge and money to the Clinical Data Management department to get clinical data quality from it?

5. Is this the right moment? Right now, should I invest in setting up a new department in my company? Is my company ready for the next step; an own Clinical Data Management group?

6. What are the benefits for my organization when we can conduct Clinical Data Management ourselves? What will it bring us?

7. What are the requirements for this Clinical Data Management department regarding the type of studies and the amount of studies. What are our user requirements for a Clinical Data Management system(s)? What is the capacity we need to handle that Clinical Data Management system and what information do we need?

The number one question in my experience; is a Clinical Data Management department a logical fit within your companies core dedication? Logical like ‘clinical research to get your products accepted for marketing’ or ‘providing clinical research services’. Dedicated Clinical Data Management can start returning investments.

Source:

This is an ezine of Maritza Witteveen of ProCDM. For Clinical Research Directors who struggle with clinical data management to get reliable, quality clinical study data successfully. Receive tips and the free e-book ‘Five strategies to get reliable, quality clinical data’ by subscribing via http://www.procdm.nl/pages/knowledgebase.asp.

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Fair Use Notice: This article/video contains some copyrighted material whose use has not been authorized by the copyright owners. We believe that this not-for-profit, educational, and/or criticism or commentary use on the Web constitutes a fair use of the copyrighted material (as provided for in section 107 of the US Copyright Law. If you wish to use this copyrighted material for purposes that go beyond fair use, you must obtain permission from the copyright owner. Fair Use notwithstanding we will immediately comply with any copyright owner who wants their material removed or modified, wants us to link to their website or wants us to add their photo.

Disclaimer: The EDC Developer blog is “one man’s opinion”. Anything that is said on the report is either opinion, criticism, information or commentary. If making any type of investment or legal decision it would be wise to contact or consult a professional before making that decision.

Disclaimer:De inhoud van deze columns weerspiegelen niet per definitie de mening van {EDC Developer}.

Disclaimer: The legal entity on this blog is registered as Doing Business As (DBA) – Trade Name – Fictitious Name – Assumed Name as “GAMBOA”.

Complexity and effectiveness of edit checks

ABSTRACT
Much effort goes into the specification, development, testing and verification of programmatic edit checks to ensure that the error rate in clinical trial data is sufficiently low as to have no statistically significant effect on the overall trial results. An analysis of several thousand clinical trials, containing over 1.1 billion data values and 1.1 million edit checks, shows that the majority of edit checks (60%) have no impact on data quality; none of these 678,000 edit checks have generated a single data query or discrepancy. What can be learnt from this analysis; can we reduce the overall number of edit checks without compromising data quality; can we identify the ‘high-performing’ edit checks and improve CRF design to avoid data entry errors; are there novel methods that might achieve similar standards of data quality with less effort?

Edit checks are necessary to ensure data quality reaches acceptably high levels.

Since programming edit checks takes time and resources, it’s important to ensure that the effort invested maximizes the benefit and re-usability of each edit check.

See attached document for full article information published by:

Optimizing Data Validation by Andrew Newbigging, Medidata Solutions Worldwide, London, United Kingdom

 

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

Fair Use Notice: This article/video contains some copyrighted material whose use has not been authorized by the copyright owners. We believe that this not-for-profit, educational, and/or criticism or commentary use on the Web constitutes a fair use of the copyrighted material (as provided for in section 107 of the US Copyright Law. If you wish to use this copyrighted material for purposes that go beyond fair use, you must obtain permission from the copyright owner. Fair Use notwithstanding we will immediately comply with any copyright owner who wants their material removed or modified, wants us to link to their website or wants us to add their photo.

Disclaimer: The EDC Developer blog is “one man’s opinion”. Anything that is said on the report is either opinion, criticism, information or commentary. If making any type of investment or legal decision it would be wise to contact or consult a professional before making that decision.

Disclaimer:De inhoud van deze columns weerspiegelen niet per definitie de mening van {EDC Developer}.

Disclaimer: The legal entity on this blog is registered as Doing Business As (DBA) – Trade Name – Fictitious Name – Assumed Name as “GAMBOA”.

 

Simple Ways for Project Managers to Spend Less Time on Email

inbox

One of the ironies of digitized communication is that it’s far more permanent than paper. Dash off a hasty memo and you can shred the evidence. But once you’ve sent an email, it’s out there. Five minutes before you realize your mistake it’s already been forwarded to everyone and their brother, and probably blogged. And nine times out of ten, they never read past the first 4 sentences.

So just about everyone has an email address these days, whether it’s for work, personal use or both. As a result, each morning millions of us turn on our computers or check our smartphones, only to find our in-boxes packed with emails. Most of us live very busy lives and ain’t nobody got time to manually filter their inbox each and every morning, ain’t nobody!

Following some of the following advices, this will allow you to concentrate more on the things you really need to do during your busy day as project manager:

1. Read and respond

If you’re reading an email and you can reply back in 3 minutes or less, do it. It’s a total waste of time to go back to it later in the day when you can deal with it now. Answer it and move on.

2. Set a time to check emails

Most people constantly check their in-boxes several times a day – that time really adds up, distracting you from other more meaningful tasks. Find a schedule that works for you and keep to it.

In some cases, sending an email at 8 pm is just as effective as sending it first thing in the morning as most people won’t check their in-boxes till they are back at work the following day.

3. Make email work for you

With everything we have to do in our lives, the task of filtering your email account everyday, deleting spam and spending time unsubscribing is a real pain. Using message filters, with one click you can move senders into the spam / delete folder, and their emails will never been seen again in your inbox.

4. The Email Jumble up

The Email Jumble occurs when you receive an email in your inbox that you don’t need to read or reply immediately, but needs to be addressed sometime in the near future. These are the emails that you remind yourself mentally you will get around to, but they either end up getting lost in the abyss that is your inbox, you end up forgetting about them, or you spend too much mental time thinking about them each time you see them sitting in your inbox.

emailfilter

5. Reshuffle your attachments

Having attachments in various emails that are swimming in a pool of thousands of other emails is like looking for a needle in a haystack. Your IT department might have a limit per email message and attachment. The use of automated archive feature will help you reduce size of your inbox too.

For example, AttachmentExtractor add-on for Thunderbird, let you save all attachment from several emails at once. You can select all the e-mails from which you wish to download the attachments, right-click, and then click “Extract From Selected Messages To” > “(0) Browse“, and then pick the directory you want to save the attachments to.

saveas
1 email save as / detach
extract
How to save attachments from several eMails

6. Get rid of the distractions

Whether email notifications or social media notifications it doesn’t take too much to distract us. Electronic communication can be difficult on the best of days.

The average information worker–basically anyone at a desk–loses 2.1 hours of productivity every day to interruptions and distractions, according to Basex, an IT research and consulting firm. Turn off the notifications on your inbox and your mobile device, and combine this with tip #2 to waste even less time on emails.

mobiledistractions

As the old saying goes, time is money, and the more time you spend managing your emails, the less time you have to be productive. Your typical office workers spends 2.6 hours per day messing about in their inbox. Multiply that by the number of employees your business has or the amount of days you work and you realize there’s a big gaping hole that really needs to be patched up.

Follow all 6 tips today and watch the hours you, as a Project Manager, used to spend on emails disappear.

Conclusion

The need for communication does not automatically translate to the need for formality. For some projects, deliverables might be easily satisfied by email rather than formal released documents.

Project leaders and the team are empowered to tailor the guidelines to each project, using appropriate formality or informality of deliverables for the project’s activities, simply keeping in mind other company communication and documentation needs.

As we described above, one of the communication channels -email- used by a project manager, we also need to find a balance between real projects and the need to answer each email that comes through out mailbox.

Inexperienced project managers tend to focus too much on urgent day-to-day tasks while more pressing responsibilities languish. Even experienced project leaders can descend into survival mode now and then. It’s something akin to driving 100 kilometers per hour while staring at the windshield wipers. In the worst situations, I’ve discovered so-called leaders spending the bulk of their time sending and reviewing email while their bewildered team gropes their way toward a fuzzy finish line or sinks into the icy couch of despair.

Amateur project manager? Want a safer password?

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

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Data verification puzzles

 

Important part of the data management job is to verify received data. Checking for inconsistencies and unexpected patterns. Verifying that the data is complete, legible, logical and plausible.

However, how to perform data verification?

You could regard the data verification job as completing a couple of puzzles. Each puzzle is one subject participating in the clinical trial or clinical study at stake. As such, the puzzles resemble each other a great deal. But they are not exact copies. Each subject, each puzzle, is (slightly) different, unique.

Pleasant and thoughtful team action:

Do you have a puzzle somewhere in a cupboard? More than one from the same series? At least 2 puzzles with > 100 pieces each? Open the boxes, drop their content in one pile on the table and start completing the puzzles/subjects. The more pieces in place of a puzzle, the more evident which pieces to expect.

1. Get the parts received, divide them per subject/puzzle and start making all the puzzles. The clinical information up on each subject is coming in pieces, per completed visit data, per available adverse event information. In the beginning you’ll thus work with lots of incomplete puzzles.

2. Any holes in any puzzle/subject, any missing parts, you need to look for/query. Note that holes are allowed if your puzzle/story is as such! However, leave no unexpected holes. Meaning that if an assessment took place, you want to have the corresponding result(s) completed.

3. Any duplicate pieces, get rid of them. Please query.

4. Any pieces not fitting your puzzle/subject story, you need to check up on. Maybe they belong to another puzzle/subject. Or they are incomplete and can therefore not fit (yet). They could even be wrong delivered and not belong to the study at all.

5. Any pieces fitting but rotated 90 or 180 degrees, please turn/query. Get the puzzle showing a logical story.

6. Any pieces damaged, please try to fix the damaged parts. E.g. spilled coffee over a paper CRF. Illegible text parts. Or unclear texts that can be interpreted differently.

7. Any pieces added at the wrong place, query and bring to their right position. E.g. an error in an assessment date.

In trial/study language, the more data for a subject received and in the database, the easier to get the subject’s story complete. However, the more care needed to get the true story. The logical, plausible subject story. Attention to medication given for an adverse event but missing in the concomitant medication list. Or laboratory shifts to worse results but missing corresponding adverse events listed.

Completing the holes in a puzzle is easy, for data management the edit checks help you tremendously with that. Getting a logical, plausible story for each patient, reflecting the truth, is the real data management challenge. Which takes more than just structuring pieces. It asks you to look and understand the pictures up on the pieces received.

Good luck with your data management puzzles,

Source:

“This is an article of ProCDM. Clinical data management training. Receive tips and the free e-book ‘Five strategies to get reliable, quality clinical data’ by subscribing via http://www.procdm.nl/pages/knowledgebase.asp.”

Comments? Join us at {EDC Developer}

Anayansi Gamboa, MPM, an EDC Developer Consultant and clinical programmer for the Pharmaceutical and Biotech industry with more than 13 years of experience.

Available for short-term contracts or ad-hoc requests. See my specialties section (Oracle, SQL Server, EDC Inform, EDC Rave, OpenClinica, SAS and other CDM tools)

As the 3 C’s of life states: Choices, Chances and Changes- you must make a choice to take a chance or your life will never change. I continually seek to implement means of improving processes to reduce cycle time and decrease work effort.

Subscribe to my blog’s RSS feed and email newsletter to get immediate updates on latest news, articles, and tips. I am available on LinkedIn. Connect with me there for technical discussions.

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